Privacy Policy.

1. What we collect

When you use a form on our website (Request a Tour, Application, Scholarship inquiry, Workshop registration), we collect the information you give us. This typically includes parent/guardian name, email, phone number, your child's name, date of birth, age group, school year being applied for, current/previous school, and any additional comments or thoughts you share.

We also automatically collect basic analytics: IP address, browser type, the pages you visit on our site, and the source that referred you (e.g., Google, a Facebook ad). We use this to understand which content is useful and to fix problems.

2. Why we collect it

• To respond to your inquiry and answer your questions.
• To schedule a tour, phone call, or virtual visit for your family.
• To review and process applications.
• To send the application fee invoice (via QuickBooks).
• To communicate with currently enrolled families.
• To improve our website and understand what content matters to families.

3. Who we share it with

We do not sell your personal information. We share information only with service providers that help us run the school:

• Resend — sends emails on our behalf (tour notifications, application confirmations).
• Google Calendar — handles tour and virtual tour booking.
• QuickBooks — sends and tracks application fee and tuition invoices for current families.
• Vercel — hosts our website and provides analytics.

We may disclose information if required by law (subpoena, court order) or to protect the safety of our learners and community.

4. Children's privacy (COPPA)

Our website is intended for parents and guardians. We do not knowingly collect personal information directly from children under 13. All forms are designed to be completed by parents/guardians providing information about their child.

If you believe we have inadvertently collected personal information from a child under 13, please contact us at info@actonfallschurch.org and we will delete it.

5. How long we keep it

We keep tour and application data as long as needed to respond to your inquiry and, for accepted families, throughout enrollment. We keep enrolled-family records for at least 7 years after a learner leaves, in line with educational and tax recordkeeping requirements. You can ask us to delete your data at any time (subject to legal requirements) by emailing us.

6. How we protect it

We use industry-standard security: HTTPS encryption for all site traffic, secure form submission via authenticated API endpoints, and trusted hosting via Vercel. We use only reputable service providers (Resend, Google, QuickBooks) with their own security and privacy practices. No method is 100% secure, but we treat your data with the same care we'd want for our own.

7. Your rights

You can request access to, correction of, or deletion of any personal information we hold about you. Email info@actonfallschurch.org and we'll respond within 30 days.

You can also unsubscribe from any emails we send by clicking the unsubscribe link, or by emailing us.

8. Cookies

We use minimal cookies for analytics. No third-party advertising cookies. You can disable cookies in your browser settings; the site will continue to work normally.

9. Third-party links

Our website links to external sites (e.g., the Acton Academy network, news articles, Google Calendar booking pages, our social media). We're not responsible for their privacy practices. Read their policies if you have concerns.

10. Changes to this policy

We may update this Privacy Policy from time to time as our practices change or laws require. We'll update the "Last updated" date at the top of this page. Significant changes will be communicated by email to current families.